(NHS Jobs) The role of Executive Assistant involves providing high-level administrative support to the Medical Director. Responsibilities include managing complex electronic diaries, preparing reports, and arranging conferences. The ideal candidate should have experience supporting senior executives, strong IT skills, and the ability to prioritize workload effectively. A valid UK driving license is essential for this permanent, full-time position located in Welwyn Garden City, AL7 1BW. For more details and to apply, visit the Hertfordshire Community NHS Trust website.
The Executive Assistant provides high-level administrative support to the Medical Director at Hertfordshire Community NHS Trust. Responsibilities include managing complex electronic diaries, preparing reports, and arranging conferences. The role requires excellent communication skills and the ability to prioritize workload effectively.
Essential qualifications include a degree or equivalent knowledge/experience, along with professional secretarial/admin qualifications. Experience supporting senior executives and proficiency in IT systems is crucial. Desirable qualifications include Microsoft Office software training and shorthand skills (NHS Jobs).
Executive Assistant to Medical Director Job Details
| Date posted | 15 April 2024 |
| Pay scheme | Agenda for change |
| Band | Band 5 |
| Salary | £28,407 to £34,581 a year per annum pro rata |
| Contract | Permanent |
| Working pattern | Full-time |
| Reference number | 12-24-KH-EAMD-CORP-01 |
| Job locations | Trust HQ (Howard Court), Tewin Road, Welwyn Garden City, AL7 1BW |
Job Vacancies Name
- Executive Assistant to the Medical Director
Eligibility Criteria
Qualifications:
- Essential:
- Degree level education or equivalent knowledge/experience.
- Professional secretarial or administrative qualification, such as BTEC National Diploma in Business Studies or NVQ4.
- RSA III qualification or equivalent.
- Desirable:
- Training in Microsoft Office software, specifically MS Word, PowerPoint, Excel, and OneNote.
Experience and Knowledge:
- Essential:
- Substantial experience supporting a Director or equivalent senior level in a personal assistant role.
- Experience in the preparation of reports, formal minute-taking, and preparing agendas with associated papers.
- Experience arranging complex conferences, seminars, and large meetings.
- Experience managing very busy diaries.
- Advanced knowledge of IT systems, particularly word processors, spreadsheets, and presentation software.
- Strong experience in liaising/negotiating with senior team members from internal departments and external stakeholders.
- Experience in drafting correspondence for approval.
- Experience in managing and prioritizing a heavy workload (NHS Jobs).
- Desirable:
- Experience in a PA role supporting two or more people.
- Use of shorthand.
- Advanced knowledge of the MS Office package.
- Experience maintaining and updating intranet/web pages.
Driving:
- Essential:
- Hold a full, valid UK driving license and have access to a car for business purposes (unless you have a disability as defined by the Equality Act 2010) (NHS Jobs).
Skills and Abilities:
- Ability to prioritize and plan own workload in a busy, non-routine environment to meet deadlines, delegating where appropriate.
- Good written communication skills, including the ability to summarize complex information concisely and effectively.
- Ability to communicate sensitive and confidential issues appropriately.
- Ability to respond effectively to external calls and queries from the public and external stakeholders.
Disclosure and Barring Service Check:
- This post is subject to a Disclosure and Barring Service Check due to the Rehabilitation of Offenders Act (Exceptions Order) 1975 (NHS Jobs).
Contact Details
| Website URL | NHS Apply Here |
| Phone Number | 0300 311 22 33 |
| Address | Trust HQ (Howard Court), Tewin Road, Welwyn Garden City, AL7 1BW |
| england.contactus@nhs.net |
How to Apply (NHS Jobs)
- Visit the official Hertfordshire Community NHS Trust careers page.
- Search for the Executive Assistant to the Medical Director job listing using the reference number 12-24-KH-EAMD-CORP-01.
- Read through the job description, person specification, and eligibility criteria thoroughly.
- Prepare your application, ensuring you include all necessary documents such as your CV, cover letter, and any supporting documents that demonstrate your qualifications and experience.
- Click on the ‘Apply for this job’ button or link provided on the job listing page.
- Submit your application before the closing date, which is 28 April 2024.
General Faqs
What are the main responsibilities of the Executive Assistant to the Medical Director?
The Executive Assistant will manage complex electronic diaries prepare reports arrange conferences/seminars and ensure efficient communication within the Medical Directorate. The role requires autonomous work exercising judgment and initiative and strong written and verbal communication skills.
What qualifications and experience are required for this role?
Applicants must have a degree or equivalent knowledge/experience professional secretarial/admin qualifications and substantive experience supporting a Director or equivalent senior level. Advanced IT skills and experience managing a heavy workload are essential. Desirable attributes include Microsoft Office training and experience within the NHS or healthcare environment.
How can I apply for this position and what is the deadline?
To apply visit the Hertfordshire Community NHS Trust careers page search for the job using the reference number 12-24-KH-EAMD-CORP-01 and submit your application online. Include all relevant documents such as your CV and cover letter. The closing date for applications is 28 April 2024. It’s advisable to apply early to ensure your application is considered.
Latest Related Jobs
| Title | vacancy Name | Posted date | last date | Apply Here |
|---|---|---|---|---|
| Latest NHS Jobs (National Health Service) 2024 | Practice Manager | 08 April 2024 | 29 April 2024 | Apply now |
| Latest NHS Jobs for Scotland 2024 | Stores and Equipment Coordinator (SNIS) | 18/04/2024 | 02/05/2024 | Apply now |
| Latest NHS Jobs 2024 Apply Now | Registered Nurse | 03 April 2024 | 03 May 2024 | Apply now |
1 thought on “Latest NHS Jobs (National Health Service) 2024”